Frequently Asked Questions
Q. What is CUBuyplussm?
Creighton University has chosen CUBuyplussm as the name for its eProcurement tool. The software system was developed by UniMarket - a leading vendor of online catalog and ordering solutions for higher education and other institutions - and the CUBuyplussm website is hosted and maintained by this vendor, with key modifications for Creighton University.
Q. What is eProcurement?
Electronic procurement - generally known as eProcurement - is the automation and management of the procurement-to-payment process. It involves creating and approving purchase requisitions, placing purchase orders, receiving goods and services, and processing invoices through the internet.
Q. Why are we implementing this?
Transforming our procurement process to eProcurement is an important part of an overall strategy for reducing costs and leveraging efficiencies. Universities like ours find that implementing eProcurement makes the purchase and payment processes faster, more efficient, and more policy compliant. Electronic procurement is considered a best practice across higher education. It also supports the University's priorities : Continue collaboration on organization effectiveness initiatives and communication surrounding financial processes.
Q. How will CUBuyplussm help me do my job?
Researching, ordering, or approving goods and services for your department, and paying invoices? CUBuyplussm will help you by making these tasks easier, faster, more compliant, and more transparent (trackable). In particular, you'll be able to locate the best pricing with our preferred suppliers, find items on contracts, compare products across suppliers, and much, much more.
Q. How will it work?
With CUBuyplussm you'll have an online procurement environment that provides an intuitive approach much like the shopping cart experience similar to websites like amazon.com.
Q. How will I get training?
There will be several options for training including instructor-led training along with training documentation and tutorials available for users.
Q. Who is involved with this implementation?
A number of campus groups are leading and assisting with the CUBuyplussm implementation, including:
§ Purchasing - leading the project implementation and providing overall direction, guidance and decision making.
§ DoIT - responsible for the technical integrations between Banner and UniMarket.
§ Campus key stakeholders - participating in the development of solution design via Campus pilot groups - will be the first- end users proving insight and input to the team prior to the full campus rollout.
§ Finance & Purchasing and the LearnIT Desk - delivering training, documentation, and assistance
Q. When is it going to happen?
For most of you, implementation will be late spring 2012. For pilot departments, implementation is April 2012.
Q. Are we still using Open or Standing purchase orders?
CUBuyplussm does have the functionality to have Blanket Orders (new name for open PO’s). We will continue to have Blanket Orders but may no longer need as many as we’re used to.