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Quick Edit of content elements

Contents:

Two methods

Actually there are two methods, Edit Marked and Edit List (this is my naming of these methods) of quick editing content, that is if you don't count the variants of the second method I'll show you.  

Edit Marked

When you are in a clipboard you can choose a number of content elements to edit by checking the checkboxes as you would if you were going to copy/move them using the clipboard.  Remember you have to have one of the clipboards selected for this to work.


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The work area will then have all the content elements that you marked, with all the tabs for each.  It will however, only have one set of save/cancel buttons.  Make all the edits to all the elements, then save them all at the same time.

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Edit List notes

Edit list is a bit more complex but can give you the exact fields you want to edit.  Let's say you only want to edit the textarea of each one.  Say you need to change a name in several text elements.  With the above method, you still have to click to the "Text" tab of each Regular Text Element section of content.  With the Edit List Method you can tell Typo3 to just give you the "Text" area of each element.  

NOTE: If you have different kinds of content elements and have "Text" highlighted in the "Set Fields" textarea, it will display the "text" area for each, EVEN if that text is not populated as in Sitemaps and Headers only.  You can add text in that field if you wish and Typo3 will happily save it but to see it on the page or even in an individual content element edit, you'll have to change the "Type" to "Text".

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Setting fields - Content

First you will need to add the field(s) you wish to edit into the columns of the list to the right side of all the action icons.  To do this you'll need to display only the pagecontent area and not both the pagecontent and the subpages to the current page.  To do this either click the small + next to Pagecontent(x) (x= the number of elements) or the actual work "Pagecontent".  

You'll get essentially the same list but with a few added tools.  You'll see some pencils above the added columns and above "Header" and even next to header.  You'll also see a long textarea with a list of fields in it.  This textarea is where you will choose what you are going to edit.  The most common one would be "Text" but you can choose any you wish.

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Note: There are several fields at the end of the list enclosed in brackets ([]).  These fields cannot be edited, but can be displayed in your field list.  Also if you choose [_CONTROL_], this will place your icons at the end of the list columns.  You may have to scroll right to find them. 

 

Name those pencils

Okay, now you've chosen what fields you want to edit... what pencil to click???  

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  1. Edit all visible, editable fields of the listed records
  2. Edit Header
  3. Edit Marked
  4. Edit the column listed below this pencil (in the above case, Columns and Text).

Edit all shown fields

With this you'll get all the fields in the list.  The header and what other fields you chose to be in the columns.  In this case it was "Columns" (or what column the text is displayed, Left, Normal, Right, Border) and Text.

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  1. Close document (cancel), Save document (and leave open), Save document and view page, Save and close document
  2. What type of record this is (pagecontent, page etc) and the unique ID of each along with the header of each for identification purposes (although Header is an automatically chosen field).  
  3. This is one of our chosen fields, "Columns".
  4. Text (see below for further explanation)
  5. Text (although it says "configuration" see below for further explanation)
  6. Full Screen Rich Text editing 
  7. Forms Wizard

When you look at this image #4 may not make sense.  The top element is a sitemap and has no "text", and the bottom one is a form why does it have text when it's a form?  Well Typo3 is trying to be helpful.  You chose a field and Typo3 is showing you that field for update no matter what is in it.  In the case of the top element (the sitemap) that field typically has nothing but you could put something there.  If you do, it will not display unless you change the type of element it is from Sitemap to Regular Text Element.  But then, you may wonder, why does the Form have "text".  This is because the form configuration is saved in the text field.  You can, and I would suggest you do, use the forms wizard button to the right of the textarea ("configuration") for forms.  

If you are concerned about misstepping and editing something you shouldn't you can always "Edit Marked" instead, marking just the elements that are text only.  

Edit specific fields

You can edit any of the fields you've chosen to be in your columns as well as the header by clicking on the pencil over that column.

So to edit "Columns" field for all records you'd click the pencil next to "Columns" and all you would get is that field

  1. The cancel/save buttons
  2. The type of record, the unique ID and the header
  3. The field "Columns" which you can change.

 

And if you checked the pencil just above the work "Header" you'd get:

Find duplicates

You'll notice a very small double square with a "2" in it next to or just above many of the pencils. 

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Typo3 will check your columns for duplicates and mark the duplicate (but not the orginal).  The can be handy if you have a huge list of subpages (Creighton University home page has 132 immediate subpages for example) or even a very long page with a lot of content elements on it  it might be hard to spot a duplicate.

So while in a Clipboard (you cannot do this in "Normal") and while in the display of either all pagecontent or all subpages (not both), click the "2" above where the field you wish to find the duplicate in.

So for example I have two elements with the header "Text Content Form".  If I click the "2" just above the word "Header", Typo3 will mark the later created duplicate.  It will not mark the original element.

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Where to find it

When you are in the Page module, with a page chosen, you'll see a select list at the top of the work area.  This select is set at "Columns" by default and this is what you are probably most used to seeing. 

Choose "QuickEdit" from this select.

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Workarea

The work area will then change to display all the fields for your topmost content element.  For some reason it will display each individual element inline, all fields displayed, rather than tabbed as it would normally.

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  1. This area would be the "General" tab in the sitemap element
  2. This area would be the "Menu/Sitemap" tab in the sitemap element
  3. This area would be the "Access" tab in the sitemap element
  4. Here you can move the element to another position in it's column or in one of the other columns.
  5. More options (not all areas will have more options)

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How to select what you edit

If you don't see all the fields that you think are in a regular tabbed create new/edit area, check to see if there is a "More Options" (#5 above) next to one of the fields.  

So you have QuickEdit open but you wanted a different element (or maybe all elements in a column).  You'll see at the top of the page there is now a second select.  What you see in it should be the header or name of the currently displayed content element.  If the element has no header (if text) it will show [No title] and a snip of the text, however if the element is an HTML or Insert Records element and has no name all it will show is [No title] (see #3 in image below).

  1. Edit this page's properties
  2. All the elements in the normal column
  3. All the elements in the left column
  4. All the elements in the right column
  5. All the elements in the border column.

If you select "_Normal:_" , "_Left:_", "_Right:_", or "_Border:_" you will get all of the content elements in that column.  However, unlike selecting an individual element, you will get the tabs for each element in the column.  Below is the work area (top two elements) when "_Left_" is chosen.

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The QuickEdit selection on any given page in your pagetree will not appear if there is no content on that page.

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Workarea action icons

If you select a single element you will also get a section of action icons at the top of the work area.

  1. Close document (without saving)
  2. Save document (and stay open)
  3. Save document and view page (and stay open)
  4. Delete
  5. Undo/Redo last change (also show elapsed time from this change).  This will NOT ask you if you really want to do this, it will just make the change without showing you what this change was.  If you are in doubt, click the View record change history icon (#11).
  6. Re-position current content element
  7. Create new content element
  8. Create New page (takes you to wizard so you can position page)
  9. View webpage
  10. Edit page properties
  11. View record change history (where you can also undo/redo) shows all history.

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