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Content contextual menu

Why use the contextual menu?

Overall, using the List Module and it's action icons will make working with content easy, but sometimes you will find yourself needing to use the Content Contextual menu.   The contextual menu listed below is from clicking a content element icon in the Page module and List module.  Indeed clicking a content element icon in other areas will also bring up a contextual menu.  Sometimes it's specific to the area, and in those cases I cover this in the appropriate section.  Sometimes it's an abbreviated version of the menu listed below.  If you find a place with a contextual menu that I haven't found, let me know. 


Contextual menu illustrated

Each menu item in order

Contextual menu

When you left click on a content icon directly left of the content header, you'll get a contextual menu. 

  1. Show - preview this in your default browser
  2. Edit - edit this element in the appropriate editor for the content type
  3. New - takes you straight to the default new Regular text element
  4. Info - will give you the View Item dialog box
  5. Copy - copy this content element into memory
  6. Cut - move this content element into memory to place elsewhere
  7. Versioning - view this record in Display Versions
  8. Send to review/pub - display this record in the Versions module
  9. More options - more menu options, see image directly below
  10. Hide - hide this content element
  11. Visibility settings - see all the visibility settings for this element in one workspace
  12. Delete - delete this content element
  13. History/Undo - see the history of the element and roll it back to a prior date if necessary
  1. Move element - move element to a new place on the page or another page
  2. 'Create New' wizard - new content wizard
  3. Web>List Module - takes you to the List module
  4. Export to .t3d - export data to import into another Typo3 installation - ADVANCED

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"Show" simply pulls the page containing this content element into the same web browser that you have the Typo3 interface open.  The preview will have pencils that allow you to edit the content on that page.  However you cannot add any new content or do any other actions on the element or page from the preview.  

Click image for full size:

When you choose to edit from the preview, you do not go into the Typo3 application.  Rather you will just get the editor in the browser but no page tree or module menus. It will also not show any other property tabs for that content element (these vary with element type).

Click image for full size:

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Edit takes you to the full Rich Text editor.  Some specific RTE Help is located at located here.


Will take you straight to Pagecontent NEW -- set at "Regular text element" (see adding new content for more).  Of course you may change this to any of the other content elements available.  More on types of content available in Typo3.

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Content Information

This will open a View Item dialog box for content.  

  1. In content this is usually the header/name for that element.  If it has no title, nothing will display there.  
  2. Type - Text, Header, Form, Menu/Sitemap, Insert records, HTML
  3. Header - the header text if there is one
  4. Link - Headers can be linked to something (#8 in "General Tab" Header content element), this would show that link
  5. Text- Shows only a portion of the text (no images) of that content element.
  6. Images - This will not show if you have images in a text element.  It was for use with a module we do not currently use.
  7. Width - Currently not in use.
  8. Position - Currently not in use.
  9. Items - If this is an insert records element, this will list the inserted records.  
  10. Columns - what column; left, normal, right or border, this element is in
  11. Start - Date and time that this content will appear if set. (Appears at midnight of date set)
  12. Stop - Date and time that this content will be hidden. (Hides at midnight of date set)
  13. Access - What group has access to this page - we only use this with login pages.
  14. Path - the path in the page tree, not in the site (although one would reflect the other)
  15. Table - this is the table in the database and the unique identifier of this content element's entry.
  16. References to this item - Is this content element linked to or inserted into any other pages, and where.  More on References.
  17. References from this item - if this content element references something else, a file, an email etc. More on References.

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If you have your clipboard open you'll notice that the cut element is shown in the "Normal" section of the clipboard with "(Cut)" after the title or [no title] if it has no title.


The Creighton Typo3 trainers do an excellent job of covering this in the Typo3 class.  You can find it in the handout from that class on page 21.  If you cannot find your copy you may download one from here (pdf, doc).  The class is also available in Bluetrain.

If you have your clipboard open you'll notice that the copied element is shown in the "Normal" section of the clipboard with "(Copy)" after the title or [no title] if it has no title.

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Display Versions workarea for content

Click image for full size:

  1. This column will have a blinking red right facing arrow for the version currently live. The top arrow button is "Swap with current" and will swap the draft with the live.
  2. Edit - Edit this record (Text, Insert Records, Menu/Sitemap, Header, HTML, Mail Form, Plugins).  Editing this will not create any new versions.  You have to edit in the workspace you created the version in (or get an error).  When you save you will return to the Display Versions workspace.
  3. Delete - delete the version (not the entire record).  You have to delete from the workspace you created it in
  4. Preview this version - WARNING, this will not work for versioned content.  If you "preview" a version you will get the current content.  This is a known bug!
  5. Title - Actually for content this is the Header (or if it's a non textual content, the name).  If there is no header, then it's a short piece of the content.
  6. UID - The unique ID of the content element, new versions will not have the same id, Typo3 keeps track of what page the new version is for under oid (next column)
  7. Oid - the unique ID of the content element that this is a version of, the original ID
  8. Id - this is the version id.  So if you have 5 versions plus the live element you would see 0 - 5 here.
  9. Wsid - workspace id, Live = 0, Draft = -1, Custom workspaces start at 1 and increment.
  10. State - when you create an element in Draft or a Custom Workspace (not Live Workspace), it will create two versions, the "First Draft Verions" state = -1 and the "INITIAL PLACEHOLDER" version state = 1; 2 = deleting in draft (this refers to deleting the entire page, not deleting the version);   Pages that have been moved (version label will be "MOVE-TO PLACEHOLDER for #xxxx", where xxx is the id of the moved page) = 3; and the placeholder for the page that was moved (version label will be "Placeholder version for moving") = 4).  See moving pages or content in draft for more on moving pages or content in draft.
  11. Stage - what stage this version is in.  10 = publish, -1 = reject, 1 = review, 0 = no versioning
  12. Count - an element or page can be published or unpublished (swapping versions).  Each time an element goes live the count is incremented by 1.  
  13. Pid - the page id that this content is on.  The pid for all non-live versions is -1.
  14. T3ver_label - Label of the version. You can change this label to something more meaningful for you. If you create a new version without giving it a title, it will give the version a timestamp for the label. You can edit the label so it means more to you.
  15. Diff - When you click "Diff" you can see the differences between the versions.  You do have to choose which versions to compare.  You can, however choose which color to view it in, red or green.
  16. Label - where you can create a label (#16) for a new version
  17. Click to create a new version.

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Send to review/pub

This option will send you to the Versioning module for the currently highlighted page.  If none of your content elements on the currently highlighted page have versions, then you will see nothing.  If one or more of your content elements on the currently highlighted page does have a version it will show up in the Versioning module.  For more see the Versioning Module .

More Options - Move element

Move element is located in several places but has basically the same function for all.  Information on Move element is located in Move pages or content.

More Options - 'Create New' wizard

This will take you to the New content wizard where you choose what kind of content you want to add and what column to place it in.

More Options - Web>List module

This will take you to the list module for this page.

More Options - Export to .t3d

This is a very advanced option.  Basically it exports all the data needed to recreate this page in another Typo3 installation, but it's not automatic, you have to choose all tables/data and options.  If you ever feel you need this, contact the webteam.


This will hide your content element.  If the element is already hidden, then this menu option will say "Unhide".

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Visibility settings

This gives you access to all the visibility settings for this particular content element.

Click image for full size:

  1. Hide content element
  2. Start (show) content element on this date.  It will appear at midnight of that date.
  3. Stop (hide) content element on this date.  It will hide at midnight of that date.
  4. Access - This is used for pages that have logins.  Once logged in the visibility can be limited to a certain group.


Delete this element.


The History/Undo icon is located in several places but has basically the same function for all.  Instructions for using History/Undo is located in Display change History / Un-do.

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