Hardware Purchase Guidelines

PURPOSE

This document describes the procedures needed to increase the reliability, security, and economy of Creighton’s IT environment by ensuring close adherence to hardware standards, compliance with backup/recovery practice, regulatory compliance requirements, and consolidation and standardization of hardware purchases. 

This document provides the necessary information needed for purchasing hardware on campus. It also defines the roles of all affected parties and their responsibilities.

SCOPE

This guideline applies to all hardware purchases with or without installed operating systems defined as “servers” as well as data storage systems for electronic information. 

The table below indicates the types of data storage systems that will need to be reviewed.  The specifications will be continually adjusted over time as the industry standard in PCs and technology changes.   

 

Data Storage System/Device

Need Review

Flash Drives

No

CD or DVD  burners  

No

SCSI, SAS, or FC drives

Yes

Hard  Drives  - ATA/SATA drives greater than 250GB

Yes

Tape  Drives 

Yes

Desktop  computers –

with 4GB of RAM -or- more than 2 processors

Yes


GUIDELINES:

 1. Hardware purchases must take into account; proper backup and recovery strategies.

 2. Hardware purchases must take into account; data storage needs and projected growth.

 3. Hardware purchases must fit within Creighton’s overall IT architecture (Cisco networking and IBM Servers, Storage and Back-up) and vision, regulatory compliance requirements, and security parameters.

 4. Hardware purchases should be located in the secure and climate controlled data center. 

 5. Hardware purchase must take into account the location of hardware including physical security, temperature and proper power redundancy.

 6. Hardware purchases must take into account; maintenance and renewal strategies.

 7. Hardware purchases must take into account Creighton data and security strategies.

For more information on the process and to download form, click here.

 

 

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