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Procedure 4 - Requesting New or Expanded Programs

(BDPR 4)

PROCEDURE TITLE: Requesting New or Expanded Programs
RELATED POLICY STATEMENTS(S): BDPL 13

DATE ISSUED: November 1, 2001
DATE REVISED: July 15, 2008

Overview:
This procedure outlines the necessary steps to request Budget Committee approval for starting a new program or significantly expanding an existing program. Programs may be academic (e.g., Pharmacy Web Pathway) or non-academic (e.g., CU at Camp).

Forms: Schedule 5 New Program Request -  Revenue & Expense

Processing Steps (after all appropriate academic considerations have been examined):

  1. The initiating school or department completes the following information on Schedule 5 and on supplemental attachments:
    • General description of the new or expanded program, (include objectives, structure, organization, etc.)
    • Justification for the new or expanded program in relation to the University's strategic goals and to the current internal and external environment. (Include description of current market conditions and need for the program.)
    • Project revenue, expense and bottom line for three to five years with assumptions.
    • Estimated break-even point.
    • Estimated enrollment, by year, with assumptions (if applicable).
    • Identification of start-up costs and "one-time" expenses.
    • Description of general assumptions used.
    • Exit strategy in the event that the proposed program fails to meet established targets.
      NOTE: The Budget Office is available to provide assistance in developing this information.
  2. The Dean or Director reviews the information and signs Schedule 5 to approve the request, and forwards it to the area Vice President.
  3. The Vice President reviews the information, and if he/she approves, signs Schedule 5 and submits it to the Budget Director.
  4. The Budget Director reviews the information for thoroughness and resolves any questions, and forwards it to the Budget Committee.
  5. The Budget Office notifies the Vice President and Dean or Director, in writing, of the Budget Committee's decision.