University Departmental Purchasing Cards
University Purchasing Cards are issued to departments of the University based on the approval of the area vice president. Use of the Purchasing Cards for routine small dollar purchases and travel helps to streamline the University ordering and payment process. Restrictions and appropriate use of the Purchasing Cards is detailed in Section 6.2 of the Purchasing Policy and Procedure Manual.
Proper documentation must be submitted with the Credit Card Disbursement Authorization Form when payment of the Purchasing Card monthly statement is requested. Proper documentation includes the monthly statement, original receipts for all lodging expenses, original receipts for all purchases of items costing $1,000 or more, and original receipts for all purchases for government grants.
In addition, when travel related expenses, business meals, or entertainment expenses are charged to the card, the signature of each traveler is required on the reverse side of the form.
Timely completion of the Credit Card Disbursement Log is encouraged to simplify the completion of the Credit Card Disbursement Authorization Form.