Financial System Approval Queue - Set Up, Termination
RELATED POLICY STATEMENT(S):
July 1, 1993
Once an individual has been granted access to the financial system, this procedure will provide guidance in authorizing them to perform specific types of transactions.
Set Up an Approval Queue
When an individual needs to be set up in an approval queue or their current approval queue access needs to be modified, an authorized individual within the department should provide a written request to the General Accounting and Payroll Manager in the Controller's Office. The Manager will then meet with the appropriate departmental personnel to discuss processing and approval requirements, and help formulate an appropriate definition of approval requirements. The Controller's Office will then update the approval queues, as required, and advise the departmental users of any new approval access codes.
The request to add or change an approval queue for a departmental employee must come from someone other than the individual involved, regardless of their approval authority within the department. This step is required as an appropriate segregation of duties for internal control purposes.
Termination of an Approval Queue
To remove an individual from a previously established approval queue, an authorized individual within the department should provide a written request to the General Accounting and Payroll Manager. After review and approval, the request will be processed and the department will be advised of the discontinuation of approval queue access.