Creighton University

Accounting Procedures

PROCEDURE TITLE:

Payment Processing - Travel & Business Expense Reports

PROCEDURE NUMBER:

APPR 06

RELATED POLICY STATEMENT(S):

APPL 01, APPL 03, APPL 06, APPL 08, APPL 09

DATE ISSUED: 

July 1, 1993

DATE REVISED:

January, 2000

OVERVIEW

 

This procedure provides general guidance on the submission of Travel & Business Expense Reports (TER). All travel and business expense reimbursement requests must be submitted on a TER. This assists in providing an efficient method of review for account code purpose and proper approvals as well as aiding the University in gathering additional travel related information.

REQUIRED FORM(S)

 

Travel & Business Expense Report

PROCESSING STEPS

 

The departmental traveler has the responsibility to complete a TER and submit it to the Business Service Center no later than seven (7) days after returning from a University-related trip. The TER should be completed using the instructions found in Section VI (STANDARD FORMS) of this manual. Original receipts documenting all lodging expenses and all items greater than $75 should be attached (see APPL 09, Documentation Requirements for Disbursements). All personal non-business expenses incurred while traveling should be excluded from the TER.

If a travel advance was previously received, the employee would have received a TER with the advance. If the expenses incurred do not exceed the advance, the employee must include a check payable to Creighton University for the unused balance of the advance. The department should deposit this check with the Business Office and attach a copy of the deposit slip to the TER as documentation for the repayment of the balance. If the expenses incurred exceed the advance, the employee should complete a TER as support for the reimbursement.