Student Organization International Travel

1. Review the Travel Policy

All travel sponsored, organized, facilitated or encouraged by Creighton University must be under the oversight of an administrative unit of the University.

2.  Review the University Requirements for Travel Programs

Review the University's basic expectations for student group (co-curricular) travel (including our International Safety & Emergency Protocol) before you plan your travel so that you can integrate all requirements in your proposal.

3. Complete SLIC Travel Request Form

The Student Leadership and Involvement Center (SLIC) is the first level approval for student organization (co-curricular) travel.  You must complete a Travel Request Form (one per group) indicating your tentative plans.  If SLIC approves, they will contact the Global Engagement Office (GEO) so you can complete the next steps.  Do not purchase airline tickets until you also receive Global Engagement Office (GEO) clearance.

Steps to complete the SLIC Travel Request Form:

  • Student organizations logs onto CU Involved
  • Student org goes to their organization's CU Involved page/site
  • Once in their site, they go to "Events"
  • They then click "Create Event"
  • Once they begin to fill out the form, they click the button that they are traveling
  • This prompts the Travel Request Form information
  • Additionally the event form that they are filling out gathers the other pieces of information that the SLIC needs to ensure that the organization is fulfilling the event policy

4. Complete the Risk Management Review with GEO

Once SLIC has approved the travel, the Global Engagement Office (GEO) will complete a risk management review of the group's plans.  While this step can be completed at the same time that you are completing the process with the Student Leadership and Involvement Center, the GEO will not clear the group's travel until SLIC has confirmed approval.

The group leader must complete the Emergency Plan and Contact Information form and submit to the Global Engagement Office no less than 8 weeks before planned travel.

Do not purchase airline tickets until after you have received GEO clearance!

5. Individual Participants Register in JaysAbroad Portal

Once your student organization has received both SLIC and GEO clearance, the leader will receive an e-mail message from a Global Programs Coordinator with a link to the JaysAbroad portal with instructions for each participant to register individually for the trip and complete the needed documentation. 

Depending on the risk management review, some or all of the following forms may be required:

  • Copy of the photo page of current passport;
  • Assumption of Risk and Release Waiver;
  • Parent Release (for students younger than 19 years of age);
  • Health Clearance Form;
  • Flight Information;
  • Flight Itinerary;
  • STEP registration;
  • Travel Insurance Enrollment.