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Paid Time Off

Sick Leave

Benefit-eligible, full and part-time employees accrue sick leave from the first day of employment.  Employees are not eligible to use sick leave until completion of 90-days of employment or re-employment.

  • A sick leave balance, expressed in hours, will appear on the deposit advice the pay period following the completion of 90 days of employment.
  • The available sick leave hours are updated each pay period to reflect sick hours taken and additional hours earned.
  • Unused sick leave will accrue up to a maximum of 240 hours (30 days).
  • The employee will not receive any pay for hours missed if sick leave hours are not available.
  • Unused sick leave hours are not payable at the time of retirement or separation of service.

Accrued sick leave may be used for the following reasons:

    1. Personal illness.  If an illness extends beyond three days or the staff member is hospitalized, the staff member should apply for protection under the Family Medical Leave Act (FMLA).  It is the supervisor’s responsibility to immediately report potential FMLA situations to Human Resources.
    2. Illness of a member of the immediate family when one’s presence and assistance is necessary in an emergency situation.  Immediate family is defined as a spouse, dependent children, and parents (including parents-in-law).  Staff should return to work when the crisis or emergency has passed.  With coordination and approval from the staff’s supervisor, accrued vacation time may be used after the emergency situation has subsided and the family member needs further care.  Staff should contact Human Resources in situations involving extended care to determine if FMLA applies.
    3. Sick leave hours may be used for doctor or dental appointments and to accompany dependent children or spouse when the staff’s presence is necessary.  These appointments must be coordinated and approved by the supervisor in advance.  Appointments need to be made at a time that presents the least amount of inconvenience or interruption to the office.

Vacation

Benefit-eligible, full and part-time, 12-month employees accrue vacation hours from the first day of employment.  Employees are not eligible to use vacation until completion of six months of employment or re-employment.  The employee will not receive any pay for hours missed if vacation hours are not available.  Requests for vacation must be approved by the immediate supervisor.

A vacation balance, expressed in hours, will appear on the deposit advice the pay period following the completion of six months of employment.  The available vacation hours are updated each pay period to reflect vacation time taken and additional hours earned.

Unused vacation time may be accrued up to a total of twice the annual rate. Vacation time does not accrue beyond the eligible number of hours.

Vacation Acrrual Chart

Holidays

The established holidays are:

  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • Day after Thanksgiving
  • Christmas holiday break (the University is closed during the period from Christmas Eve through New Year's Day)
  • Good Friday
  • Memorial Day