Sample Constitution

This Sample Constitution outlines the requirements for a student organization and gives sample wording for all of the required and optional sections of a constitution. Following this model will aid in the approval of your constitution by the Student Leadership & Involvement Center. If you wish to make substantial additions to or subtractions from this model, please consult with the Director of Student Leadership & Involvement or his/her designee for guidance at clubs@creighton.edu.

The following is a key to required and optional sections of a Student Organization Constitution:

  • Articles/Sections/phrases which are in regular text are required. The wording of these articles is optional, although the wording which appears is suggested.
  • Items which appear in (parenthesis) should be replaced with information specific to your organization.
  • Items which are in [brackets] are for your reference, but should not be included in your final constitution.
  • Insert your organization's name where appropriate.  Your organization's name should not contain Creighton University, Creighton, or CU.  If you are revising your constitution and your name already contains one of these, we ask you to consider if it is essential to your name, as all registered student organizations are allowed to affiliate themselves with the University without having it in their name.
  • You may add any additional articles that you feel are necessary for your organization's constitution.

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The (insert club name here) Constitution

ARTICLE I- NAME

The name of this organization shall be the (insert name), hereafter referred to as the Organization. [The name should not contain Creighton University, Creighton or CU as stated in the fourth bullet point above.]  (Include any national, international, or local groups your organization is affiliated with).

ARTICLE II - PURPOSE

The purpose of this organization shall be: (state or list the purpose of your organization). [This paragraph should highlight the general emphasis of the organization].

ARTICLE III - MEMBERSHIP

Section 1. Regular membership in this organization shall be open to any full-time Creighton University student. [Can be further qualified: Who subscribes to the ideals of the organization. Who pays his/her dues].

Section 2. Associate membership in this organization shall be open to any part-time student, graduate student, professional student, faculty member, staff member or administrator at Creighton University. [Can be further qualified-see Section 1 above].

Section 3. (Explain other types of membership. E.g., honorary).

Section 4. (Explain method of membership revocation).

Section 5. (When dues are required for membership, explain how and when dues shall be collected.  You may eliminate this section if no dues are collected).

ARTICLE IV - OFFICERS

Section 1. Officers of the organization shall be as follows: [These may be adapted to fit your organization's needs].

1. President

2. Vice-President

3. Secretary

4. Treasurer

5. (Any other officers that you wish).

Section 2. Election of Officers: Officers of the organization shall be elected (specify a time, we recommend during the month of April) by a (majority vote of a quorum of the organization) -as defined in Article V, Section 2. [Outline the method elections will take place - paper ballot, hand raising, etc.]

Section 3. Officers shall take office (specify when, we recommend during April so that the outgoing officers can transfer leadership effectively) and shall serve for a period of (specify period, generally one year).

Section 4. Officers shall not be on academic or disciplinary probation at the time of their elections and throughout their terms in the office. Officers must possess a 2.5 cumulative GPA or its equivalent and maintain a minimum of 2.5 GPA or its equivalent to serve during their tenure.

Section 5. (Outline impeachment procedure).

Section 6. (Explain procedure to fill vacancies).

Section 7. Duties of Officers. [The duties of all officers identified above must be outlined in this section. It is important to be specific regarding the duties of each elected position. Be sure to include some type of checks and balances. For example, "the President reserves the right to appoint all committee chairpersons with the approval of 2/3 of the voting members present"].

1. President- (shall preside over all meetings, conduct all meetings, conduct all official organization business and may co-sign checks).

2. Vice President- (shall, in the absence of or when delegated by the President, preside over meetings and conduct official organization business. He/she may also co-sign checks).

3. Secretary- (shall keep official minutes and records for the organization and shall be responsible for distributing and processing communication among members including moderation of the organization's listserv).

4. Treasurer- (shall be responsible for keeping accurate records of all financial matters and collecting dues. He/she may also co-sign checks with another executive officer or with the organization's moderator).

ARTICLE V - MEETINGS

Section 1. A regularly scheduled general meeting shall be held at least (specify an amount that is at least twice a semester).

Section 2. A quorum shall consist of (specify a percentage-generally 40 to 60%) of the regular members.

Section 3. A quorum shall be present in order for any official business to be conducted. Official business shall include (specify any items of business that require quorum such as election of officers, setting of dues, and any other major decisions effecting the organization. This should include any items of business discussed elsewhere in the constitution that require quorum).

ARTICLE VI - COMMITTEES

The officers of the organization shall have the authority to create any standing or special committees that will further the purpose of the organization. [for example: publicity, social, fundraising]

ARTICLE VII - FINANCES

Section 1. Dues shall be determined by the officers of the organization subject to the approval of a majority vote at a meeting of the organization.

Section 2. If the organization dissolves, all funds granted by Creighton Students Union will be returned to CSU. The remaining funds will be used ____ (identify specifically how funds will be distributed; they must be used to benefit Creighton students, university departments, or local non-profit organizations this organization has a relationship with, such as where your organization does service or fundraising).

ARTICLE VIII - PARLIAMENTARY AUTHORITY

The parliamentary authority shall be current edition of Robert's Rules of Order, Newly Revised. [This resource Student Leadership and Involvement Center].

ARTICLE IX - AMENDMENTS

Section 1. Prior to being voted upon, all amendments to this constitution require written notice of (specify a time greater than 1 week).

Section 2. All amendments require a 2/3 vote of a quorum for adoption.

Section 3. Amendments become effective only after approval by the Student Leadership & Involvement Center.

Date of Ratification: ___________

[Remember to also include the date of subsequent changes made my the amendments to the constitution].