Why are we changing the way student employees are paid?

We want to offer students a consistent wage range model to be used by all student employers across campus. This will create a more equitable on-campus employment environment. By increasing the starting wage to $10/hr. across campus, we hope to retain student employees who would otherwise look off campus for employment.

How was the new wage model determined?

The new wage structure was built after much research and collaboration with many people on and off campus including:

• Interviews with supervisors from various areas of campus
• Creighton Human Resources Senior Compensation Analyst, payroll and finance representatives
• Analysis of Local Market based on information from: O-NET and HRAM;
• Review and comparison of student employment wage process at 5 non-Jesuit universities and the AJCU network

Will pay raises be determined by student’s academic year?

No. We will no longer practice the model in which student raises are based upon their academic level (Freshman, Sophomore, etc.). Students can be offered raises within their Job Level Wage Range (for instance, Level 2 would be $10-12) however, these will be based on job performance and increased responsibility. There will be more resources coming with information on how to objectively track your students’ performance.

Do students know about the new wage model?

A communication is scheduled to reach students the week of July 11. This will explain the new wage model and encourage students to work on campus this year. We will provide the link Handshake, so please continue to post your job openings for students to apply for over the summer.

The communication will also inform students that their supervisors will be reaching out to them if they are affected by the change. The Student Employment Office will work with supervisors regarding any changes for FWS students.

Do you have any tips for writing a job description?

Please see this example job description from Seth in the John P. Fahey Career Center:

What are the steps to hiring a departmentally paid student employee?

1. Hiring supervisor seeks approval within department for the new student position. This includes budget approval.
2. Develop a job description for the position. Here is a link with some tips: /sites/default/files/typo3/student-employement/docs/2022/On-Campus-Job-Description-Guidance-for-FAQ.pdf
3. When considering a new student hire, please refer to the Student Employment Wage Structure to determine the appropriate Job Level and Wage Rate for the position. https://my.creighton.edu/studentemployment/studentemploymentwagestructure/
   (If a position requires a specific technical skill or certification, we can look at the Level 6 category which would pay the student at a market rate.)
4. Once your job description is ready (including the appropriate job level and wage rate), you will post the position on Handshake. If you are not set up on Handshake to post job openings, you will need to contact the John P. Fahey Career Center for assistance at: 402-280-2722.
5. Once you have selected your candidate, you will complete the Student Employment Action Form (S-EAF) found on this webpage: https://my.creighton.edu/studentemployment/hiringmaterialsforsupervisors/
6. The Student Employment Office will check student enrollment status, I-9 status and FWS Eligibility upon receiving the S-EAF. The S-EAF will then be sent to Payroll to set up the student’s timecard in MyHR. In this step, you will be CC’d and will be informed of the student’s I-9 status.
   
   If the student status is “ON HOLD”, do not allow the student to begin until this process is complete. Once they have completed their I-9 and pre-employment paperwork, you will receive an email stating the student is “CLEARED TO BEGIN”. This is when you can begin scheduling the student to work.

How do we notify Student Employment and Payroll which student employees in our department will have an increased wage based on the new wage model?

To notify Student Employment and Payroll of any raises in your department, you will submit a Student Employment Action Form (S-EAF) listing the action as RAISE. The S-EAF can be found on this webpage: https://my.creighton.edu/studentemployment/hiringmaterialsforsupervisors/

If you have many students who require a raise you can submit a spreadsheet to StudentEmployment@creighton.edu that lists the following information for each student: Student Name; NET ID; Employing Dept; Supervisor; New Wage; Job Level; Approx. hours/week

You will then communicate with your student employees regarding their wage change.